You don’t have to settle for generic PTO setups. ClayHR helps you build flexible leave policies that can scale with your teams—whether they’re in one office or across multiple locations. Define custom leave types, apply policy rules by business unit and location, and ensure your people always know what they’re entitled to. No confusion, no bottlenecks—just leave management that fits.
With ClayHR’s leave management system, leave accruals run on autopilot. You can set up rules by business unit, location, or employee type—and the system calculates everything in real time. Whether it’s monthly PTO accrual, year-end carryovers, or pro-rated balances for new hires, your data stays accurate without lifting a finger.
Every company approves time off differently—and with ClayHR, you are not stuck with rigid workflows. You can build multi-level approval flows based on teams, reporting lines, or business units. Whether it’s a single approver or a tiered chain of managers and HR, the right people get notified at the right time.
With ClayHR, managing your time off is simple—no emails, no spreadsheets, no chasing HR. Whether you are using the web app or the ClayHR mobile app on iOS or Android, you can check your leave balance, request time off, and get real-time updates on approvals.
With ClayHR’s Leave Agent, you don’t have to fill out forms or navigate the system yourself. Just provide a few details—like the leave type, dates, and reason—and the agent takes care of the rest by submitting the request on your behalf. It’s the easiest way to request time off when you're busy, on the move, or simply want a faster way to get it done.
With ClayHR, you always know who is away and when. The shared leave calendar gives you real-time visibility into team availability, approved time off, and region-specific holidays—all in one place. Whether you are planning a project, scheduling a shift, or just trying to avoid overlap, you can make smarter decisions with instant access on web or mobile.
With ClayHR’s Slack integration, you don’t have to switch tabs or log in just to approve time off. You will receive real-time notifications directly in Slack when a request is submitted, and with a single click, you can approve or reject it—right from the message. It’s fast, seamless, and perfect for staying responsive, even when you are in the middle of something else.
ClayHR gives you instant access to both standard and customizable reports that show current leave balances, usage patterns, and the financial liability associated with unused PTO. Whether you are preparing for compensations, budgeting for year-end accruals, or reviewing organization-wide trends, you have the data you need—accurate, compliant, and easy to act on.
Design unique custom fields to capture essential employee data, tailored to your organization’s specific needs and priorities.
Understand your organization better with confidential employee surveys that provide honest insights into workplace morale and challenges.
Empower teams with tailored training programs that address individual skill gaps and enhance performance through continuous learning.
Employee records management involves organizing and storing employee data (such as personal details, job roles, and performance)within the organization’s system.
Employee database management software is an online tool to store, organize, and manage employee information ensuring easy access, updates, and compliance for HR teams and organizations.
Yes, HR is responsible for maintaining employee records.
They typically do so using a centralized employee database system to maintain the accuracy, accessibility, and privacy of such data.
You can create an employee database system by structuring records in software or platforms that store personal information, job details, and performance data.
Some small businesses manage employee databases offline in Excel sheets or even paper to save money. If you’re one of them, try out ClayHR Employee Database Management Software designed to fit within a small business budget. Request a demo today.
Yes, an HR database software helps store and manage comprehensive employee information including those of recruitment, payroll, and performance tracking.
A workplace database is a digital system where organizations store and manage essential employee data like job roles, performance, and personal information securely.
Many HR teams use employee record software to maintain a database of employees.
To maintain employee records in Excel, create structured sheets with relevant employee data and use data validation tools for efficient management and sorting.
HRMS (Human Resources Management Software) offers broader HR functionalities like payroll and training management, while HRIS (Human Resources Information Software) focuses specifically on employee data management and record keeping.
Sensitive information such as medical records or personal details beyond job-relevant data should not be stored in an employee database system for privacy reasons.
Review privacy compliance laws by your local regulatory body to see what you can store in the staff database (and what not).
While this is subjective, the best employee management software should ideally offer comprehensive data management, easy record-keeping, and powerful reporting tools tailored to your organization’s needs.
ClayHR is a top choice for employee management software for many HR teams across industries. Consult our sales team to see if we are the right choice to help manage your employee database.
Yes, there are free versions of employee record management systems available online. They typically offer basic features for small teams to manage and track employee information effectively.
If you wish to see how exactly a comprehensive employee database software can help your business, request a free trial of ClayHR HR solutions.
HR database software for small businesses comes in various shapes and sizes. The best one depends on the exact needs of the business owner. Many small businesses across the world prefer ClayHR HR Database Software because of its customizable features that are also scalable and budget-friendly.
The cost of an employee database system can vary based on features and scale. ClayHR Employee Database Management Software starts at $6 per user/month. Explore our pricing plans suited for both startup and enterprise scale.